Privacy Policy
Effective Date: December 2025
MotorPoster ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.
1. Information We Collect
1.1 Information You Provide Directly
Poster Generator
When you create a vehicle poster, you may provide:
- Vehicle details (year, make, model, registration, odometer, condition)
- Pricing information
- Contact details (phone number, email - optional)
- Vehicle photos
Storage: This information is NOT stored on our servers. Your poster is generated in your browser and downloaded directly to your device. We do not retain copies.
Sale Agreement Generator
When you create a sale agreement, you may provide:
- Buyer and seller names and addresses
- Vehicle details
- Sale price and terms
Storage: Sale agreement data is NOT stored on our servers. The PDF is generated in your browser and downloaded directly to your device. We do not retain copies.
Contact Forms
When you contact us, we collect:
- Name and email address
- Message content
- Any information you choose to include
Storage: Contact form submissions are stored in our email system and retained for business communication purposes.
1.2 Information Collected Automatically
Analytics Data
We use Google Analytics to understand how visitors use our site. This includes:
- Pages viewed and time spent on pages
- Device type, browser, and operating system
- General location (city/region, not precise address)
- Referral source (how you found our site)
- Aggregated usage patterns
Note: Google Analytics uses cookies. You can opt out using browser settings or the Google Analytics Opt-out Browser Add-on.
Server Logs
Our servers automatically record:
- IP addresses
- Browser type and version
- Date and time of access
- Pages requested
Purpose: Security, troubleshooting, and service improvement. Logs are retained for 30 days.
2. How We Use Your Information
We use collected information for the following purposes:
| Purpose | Data Used |
|---|---|
| Provide poster generation service | Vehicle details you input (processed client-side) |
| Generate sale agreements | Agreement data (not stored, processed client-side) |
| Respond to inquiries | Contact form data |
| Improve our service | Analytics and usage data |
| Security and fraud prevention | IP addresses, server logs |
| Advertising performance reporting | Aggregated ad impressions and clicks |
3. Data Sharing and Disclosure
3.1 We Do Not Sell Your Data
We do not sell, rent, or trade your personal information to third parties.
3.2 Service Providers
We may share information with trusted third-party service providers who assist in operating our website:
- Google Analytics: Website analytics (see Google's Privacy Policy)
- Web hosting provider: Server infrastructure
- Email service: Contact form delivery
These providers are contractually obligated to protect your information and use it only for specified purposes.
3.3 Legal Requirements
We may disclose information if required by law, court order, or government regulation, or to:
- Comply with legal obligations
- Protect our rights or property
- Prevent fraud or illegal activity
- Protect the safety of users or the public
3.4 Business Transfers
If MotorPoster is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.
4. Cookies and Tracking
4.1 What Are Cookies?
Cookies are small text files stored on your device that help websites remember your preferences and improve your experience.
4.2 Cookies We Use
- Essential Cookies: Required for basic site functionality (session management)
- Analytics Cookies: Google Analytics to understand site usage
- Temporary Cache: 24-hour storage of poster data for auto-fill feature
4.3 Managing Cookies
You can control cookies through your browser settings. Note that disabling cookies may limit some site functionality.
5. Data Security
We implement appropriate technical and organizational security measures to protect your information:
- SSL/TLS encryption for data transmission
- Secure server infrastructure
- Regular security updates and monitoring
- Access controls and authentication
- Automatic deletion of temporary data
Note: No method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
6. Data Retention
| Data Type | Retention Period |
|---|---|
| Poster data | Not stored (client-side only) |
| Sale agreement data | Not stored (generated client-side only) |
| Contact form submissions | Retained for business purposes (typically 2 years) |
| Analytics data | 26 months (Google Analytics default) |
| Server logs | 30 days |
| Advertiser contracts | 7 years (legal requirement) |
7. Your Rights
Under New Zealand privacy law (Privacy Act 2020), you have the right to:
7.1 Access Your Information
Request access to personal information we hold about you.
7.2 Correction
Request correction of inaccurate or incomplete information.
7.3 Deletion
Request deletion of your personal information, subject to legal obligations.
7.4 Object to Processing
Object to certain types of processing of your information.
7.5 Data Portability
Request a copy of your information in a structured, machine-readable format.
7.6 How to Exercise Your Rights
To exercise any of these rights, contact us at: contact us
We will respond to requests within 20 working days as required by New Zealand law.
8. Children's Privacy
Our Service is not intended for children under 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately.
9. Advertising and Third-Party Content
9.1 Advertiser Responsibility
Advertisements displayed on our site are provided by third-party advertisers. We are not responsible for their privacy practices. Please review advertisers' privacy policies before interacting with their ads.
9.2 Advertiser Data
We provide advertisers with:
- Aggregated impression and click data
- General traffic statistics
- Performance metrics
We do NOT share individual user information with advertisers.
10. International Data Transfers
Your information is primarily stored and processed in New Zealand. Some service providers (e.g., Google Analytics) may process data internationally. These providers comply with applicable data protection regulations.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Material changes will be communicated through prominent notice on our website.
We encourage you to review this Privacy Policy periodically.
12. Privacy Officer Contact
If you have questions, concerns, or complaints about this Privacy Policy or our data practices, please contact:
Privacy Officer
MotorPoster
Email: contact us
Website: motorposter.co.nz
13. Complaints
If you believe we have breached the Privacy Act 2020, you may lodge a complaint with:
Office of the Privacy Commissioner
Website: privacy.org.nz
Phone: 0800 803 909
Email: enquiries@privacy.org.nz
By using MotorPoster, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described.